Access Options

Frequently Asked Questions

HOW TO APPLY/ONLINE APPLICATIONS QUESTIONS

 

 

How can I apply?

 

Applications need to be submitted online:

 

  1. Step One – Creating an Account

 

You will need to create an account using your email address as part of the application process.  Here is the link to create or access your account.  From here you can access in progress applications and view previously submitted applications.

 

Once an account is created, you will receive email confirmation of this within a few minutes.  If this is not received please contact the Grants Team before proceeding.

 

  1. Step Two – Starting an Application

 

To actually start a new application, after creating your account, you will need to use the separate application form links which can be found towards the end of the guidelines.  Link to the ‘How to Apply’ page where you can access the guidelines.

 

 

Why did an error message appear when trying to create account? 

 

Common reasons:

 

  • Password needs to be at least five characters with letters and numbers

 

  • Account already exists with that email address

 

  • Email incorrect

 

 

What happens if we do not pass the pre-application questions?

 

You will receive a message advising you to read the guidelines before starting application - it is possible you are ineligible to apply so please have another read through of the guidelines. 

 

After reading the guidelines again, if you are eligible to submit an application, use the link within the guidelines to start an application again and take care to answer pre-application questions correctly.

 

 

Can I save a copy of my application to view and work on offline?

 

Each time you click ‘Save & Finish Later’, you will receive an email detailing your application to date.  You can also choose to select ‘Email Draft’ at any point which will also send you an email detailing your application to date.

 

There is an option to click on ‘Printer Friendly Version’ which will bring up a webpage detailing the whole application form which you can choose to print, or copy and paste to a Microsoft Word document.

 

Some applicants choose to type their answers onto a Microsoft Word document and then copy and paste onto the online form once ready to submit their application. 

 

 

How do I re-enter a part completed application?

Here is the link to access your account.  From here you can access in progress applications and view previously submitted applications.

 

 

Are emails from mailuk@grantapplication.com or mail@grantapplication.com from The Foyle Foundation?

 

Yes, when emails are generated from our grants system, they appear to be sent from the above email addresses.  Please also check your junk/spam emails if you have not received an expected email.

 

 

How can I upload attachments?

 

There are a number of documents which you will need to upload to your application (listed within guidelines).  At the relevant questions on the application form you will be able to click browse to select the correct document from your computer/server folder.  Once you have browsed and selected the document and it is listed on the screen, you will then need to click Upload.
 

Please ensure all attachments are titled clearly, ideally in the following format:

 

'Your Charity Name – The Document Type – The Year/Time Period Document Relates to'.

 

The maximum size for all attachments combined is 25 Mb.  Please note that files with certain extensions (such as "exe", "com", "vbs" or "bat") cannot be uploaded.

 

 

How do I submit the form?

 

Once you have completed all the tabs/sections of the application form, and confirmed that you have authorisation to submit the application, you need to click on ‘Review & Submit’ – here you can read through your whole application, and if happy at the bottom, click on ‘Submit’.  Once successfully submitted, you will receive a confirmation email.

 

How do I transfer an application to a somebody else?

 

Two options:

 

  1. The new staff member can create a Foyle Foundation online account with their email address.  The existing staff member can then log on to their existing account and transfer ownership of a specific application form to the new user (option under actions on list of applications on account screen).  From the pop-up email, please add your name and the email address of the new contact.  When they receive the email, they will be able to log on to their account and accept the pending transfer.  You will also need to inform the Foyle Foundation (admin@foylefoundation.org.uk) to update the primary contact.

 

  1. Contact the Foyle Foundation by email at admin@foylefoundation.org.uk

 

 

Is my data secure on the online application?

IGAM (online application system) is operated by MicroEdge which conforms to strong industry compliance and security standards. 


 


GENERAL APPLICATION QUESTIONS

 

 

What is the deadline to receive my application and how long does it take to receive a decision?

 

There are no deadlines - online applications can be submitted at any time.  Once received, it will take up to four months, occasionally longer, to receive a decision from Trustees.  As we do not consider retrospective costs/activities, please apply well in advance of your project start date.

 

 

How long should my application be?

 

We purposely do not have a word limit to allow applicants to give us the information necessary to explain the project and the need for funding.  We receive applications from many different types of organisations applying for projects that vary widely in size and scale; therefore, we have an open limit so write what you feel will allow us to understand your organisation and project and your case for support, but please keep answers relevant, clear and somewhat succinct.

 

 

 

MAIN GRANTS SCHEME QUESTIONS

 

 

Who can apply?

 

Under our Main Grants Scheme, we can accept applications from UK registered charities who have a core remit of the Art or Learning.  If your core remit is not the Arts or Learning, but you would like to apply for an Arts or Learning project, please contact the Grants Team to discuss if we would be able to consider an application.

 

We also occasionally accept applications from state schools under the Main Grants Scheme.

 

We cannot accept applications from individuals.

 

 

What is the deadline to receive my application and how long does it take to receive a decision?

 

There are no deadlines - online applications can be submitted at any time.  Once received, it will take up to four months, occasionally longer, to receive a decision from Trustees.  As we do not consider retrospective costs/activities, please apply well in advance of your project start date.

 

 

When can I reapply?

 

If your previous application was unsuccessful, you can reapply 12 months after your previous request date.

 

If your previous application was successful you can reapply 12 months after the approval date, unless:

 

  • The previous grant was over £50K, in which case you will need to wait three years after the last payment

 

  • You were awarded a multi-year grant, in which case, you will need to wait 12 months after the last payment date 

 

If re-applying for the same or similar project, please speak to a member of the Grants Team first for feedback on the last request and to discuss any future submission. 

 

 

FOYLE SCHOOL LIBRARY SCHEME QUESTIONS

 

 

Who can apply?

 

Under the Foyle School Library Scheme, we can accept applications from UK state schools.  This includes maintained schools, academies, free schools, grammar schools, special schools and pupil referral units.  Standalone maintained preschools/nurseries are not eligible to apply.

 

Secondary schools are eligible to apply, but primary schools are a higher priority.  Given that secondary schools are usually larger than primary schools, we would recommend submitting a more targeted application for a specific group of pupils or in relation to a specific reading initiative. 

 

New schools (not including Academy converters) should wait at least two years before applying to the Foundation, at which point they will have a greater understanding of the literacy needs of pupils and a track record. 

 

Independent schools are not eligible to apply.  Special schools where the majority of fees are paid by the Local Authority are eligible to apply.

 

 

What is the deadline to receive my application and how long does it take to receive a decision?

 

There are no deadlines - online applications can be submitted at any time.  Once received, it will take up to four months, occasionally longer, to receive a decision from Trustees.  As we do not consider retrospective costs/activities, please apply well in advance of your project start date.

 

 

When can I reapply?

 

If the previous application unsuccessful, you can reapply 12 months after the request date.

 

If the previous application successful, you need to wait three years from the approval date before reapplying.  If the school has experienced significant change, on occasion we may consider a reapplication before three years, but this would need to be discussed and agreed with the Foundation Grants Team prior to submission.

 

 

SMALL GRANTS SCHEME QUESTIONS

 

 

Who can apply?

 

Under the Small Grants Scheme, we can accept applications from UK registered charities with an annual turnover of less than £150,000.

 

Registered Charities:

 

This includes registered charities, charitable incorporated organisations (CIOs), excepted charities and exempt charities.  We will also consider applications from small charities with a turnover of less than £5,000 that have a HMRC charity number.

 

We cannot accept applications from Community Interest Companies (CICs), Not for Profit Organisations, Social Enterprises, Community Amateur Sports Club (CASC) or individuals.

 

Turnover of Less than £150,000:

 

We take into consideration either the income or expenditure figure for the last complete financial year, whichever is the larger figure. 

 

Although still eligible, we discourage charities to apply whose turnover fell below £150,000 in their last complete financial year, but is expected to exceed this amount in their current financial year. 

 

‘If your turnover has only exceeded £150,000 for one or two years, for an exceptional reason  (usually fundraising for a capital project), we can normally accept this, but please make this clear within your application.

 

 

Can new charities apply if they don’t have audited accounts?

 

Yes, although you will need to provide a copy of your income and expenditure projections for the current financial year plus an explanation of how you will meet these.  In addition, please supply a copy of a bank statement in the name of the charity.

 

 

We don’t have a detailed current annual budget – what should we provide?

 

We would usually expect charities to have some sort of budget for the year, even if it is fairly undetailed.  At a minimum we would expect you to outline your fixed monthly costs and how you are covering them.  Ideally we need a document showing total expected income for the year (and what has been raised to date) and total expected expenditure (even if this is just your core costs).

 

Please speak to your Treasurer or person who deals with your finances to inquire about this sort of information.

 

 

What is the deadline to receive my application and how long does it take to receive a decision?

 

There are no deadlines - online applications can be submitted at any time.  Once received, it will take up to four months, occasionally longer, to receive a decision from Trustees.  As we do not consider retrospective costs/activities, please apply well in advance of your project start date.

 

 

When can I reapply?

 

If the previous application was unsuccessful, you can reapply 12 months after the request date.

 

If the previous application was successful, you can reapply 12 months after the approval date.

 

 

Does the Foyle Foundation consider supporting salaries?

 

The Foundation can consider requests for core funding via the Small Grants Scheme.

 

 

POST APPROVAL QUESTIONS

 

 

What happens if my application is approved?

 

You and the secondary contact will receive an Approval Letter and Terms & Conditions (as well as a Grant Information Sheet).  You will need to carefully read through these and then log onto your online account to submit the Terms & Conditions.

 

At various points during the life of your grant, we will request information via your online account (you will receive emails to alert you when information is required).

 

 

How will I receive my payment?

 

We make payments online.  Approximately one month before your provisional payment date, we will request you submit your banking details, along with any other payment requirements, via your online account.  The banking details will be verified and then confirmed with the primary and secondary contact before payment is made.

 

 

How do I know when I will receive my payment?

 

There is a provisionally scheduled payment date on your Terms & Conditions, although this is subject to change especially for pledged grant offers.

 

 

What happens after payment?

 

We will send you an email to let you know when the payment has been released.  This email will ask you to log onto your account to submit a Payment Receipt.

 

We will send you an email shortly after to let you know what post payment requirement/s will be required (these will have been detailed within your Terms & Conditions).  At this point, any further details/information on what is needed for this requirement will be detailed within the email.